58 FR 51846, 51876 / 10-05-93
JUSTICE/FBI-012
System Name: Time Utilization Record/Keeping (TURK) System
System Location: Administrative Services Division, Federal Bureau of Investigation, J. Edgar Hoover Building, 10th and Pennsylvania Avenue, NW, Washington, DC 20535.
Categories of Individuals Covered by the System: Special Agents, Accounting Technicians, Investigative Assistants, and Laboratory Technicians.
Categories of Records in the System: System contains by-weekly time utilization data of Special Agents, Accounting Technicians, Investigative Assistants and Laboratory Technicians.
Authority for Maintenance of the System: This system of records is maintained under the authority of 31 U.S.C. 66a which requires the head of the Department, or his delegate, to establish a system of accounting and internal control designed to provide full disclosure of the financial results of the FBI's activities; adequate financial information needed for the FBI's management purposes and effective control over and accountability for all funds, property and other assets for which the FBI is responsible.
Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses: For the purpose of producing cost accounting reports reflective of personnel utilization, records may be made available to the General Accounting Office, the Office of Management and Budget and the Treasury Department.
Pursuant to Subsection (b)(3) of the Privacy Act, the Department of Justice May Disclose Relevant and Necessary Information to a Former Employee of the Department for Purposes of: responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the Department requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility.
Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:
Storage: Information maintained in the system is stored electronically on magnetic tapes and discs for use in a computer environment.
Retrievability: Information is retrieved by name and/or social security number and summarized by Cost Center.
Safeguards: Information is safeguarded and protected in accordance with the FBI's Computer Center regulations that permit access and use by authorized personnel only.
Retention and Disposal: Biweekly magnetic tapes and discs are retained for a period of 3 years. Hard copy records are retained in accordance with instructions contained in GRS No. 8, Items 7 and 8, and GSA Bulletin FPMR-47, "Archives and Records". Hard copy records are destroyed; magnetic tapes are erased and reused. (Job No. NCI-65-82-4, part E. 13c. (1)). System manager(s) and address: Director, Federal Bureau of Investigation, 9th and Pennsylvania Avenue, NW, Washington, DC 20535.
Notification Procedure: Same as above. Record access procedures: Same aas above.
Contesting Record Procedures: Written requests for access to information may be made by an employee through his supervisor or by former employees by writing to: Federal Bureau of Investigation, 9th and Pennsylvania Avenue, NW, Washington, DC 20535 (Attn: Administrative Services Division). Contesting of any information should be set out in written detail and forwarded to the above address. A check of all supportive records will be made to determine the factual data in existence.
Record Source Categories: Source of information is derived from daily time utilization recording made by the employees.
Systems Exempted from Certain Provisions of the Act: None.
