52 FR 47182, 47251 / 12-11-87
Justice/FBI-014
System Name: FBI Alcoholism Program
System Location: FBI Headquarters, Administrative Services Division, 10th and Pennsylvania Avenue NW, Washington, DC 20535; and FBI Field Divisions.
Categories of Individuals Covered by the System: This system contains information on current and former FBI employees who have been counseled or otherwise treated regarding alcohol abuse or referred to the Alcoholism Program Coordinator or Counselor.
Categories of Records in the System: This system contains correspondence and records regarding employees and/or their families who have been referred to the Alcoholism Program Coordinator or Counselor, the results of any counseling which may have occurred, recommended treatment and results of treatment, in addition to interview appraisals and other notes or records of discussions held with employees relative to this program.
Authority for Maintenance of the System: The maintenance of this system is authorized by Pub. L. 91-616 and Pub. L. 92-255, as amended by Pub. L. 93-282, Section 122, and the implementing regulations, 42 CFR Part 2.
Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses: All disclosures of information pertaining to an individual are made in compliance with Pub. L. 91-616, Section 333, and the Confidentiality of Alcoholism and Drug Abuse Patient Records Regulations, 42 CFR 2.2, as amended, for the sole purpose of administering the program.
These records are used to document the nature of an individual's alcohol abuse problem and progress made, and to record an individual's participation in and the results of community or private sector treatment or rehabilitation programs.
Pursuant to Subsection (b)(3) of the Privacy Act, the Department of Justice May Disclose Relevant and Necessary Information to a Former Employee of the Department for Purposes of: responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the Department requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility.
Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:
Storage: Records are maintained in file folders.
Retrievability: Records are retrieved by employee's name.
Safeguards: Files are maintained in locked file cabinets, or safes under the immediate control of the Alcoholism Program Coordinator or other authorized individuals. Access is strictly limited to the Coordinator and other authorized personnel.
Retention and Disposal: Files are destroyed 3 years after case is closed. (GRS No. 1, Item 27 b.; Job No. NC1-65-82-4, Part B. 67d.)
System Manager(s) and Address: Director, FBI J. Edgar Hoover Building, 10th and Pennsylvania Avenue NW., Washington, DC 20535.
Notification Procedure: Inquiry concerning this system should be in writing and made to the system manager listed above.
Record Access Procedures: Requests made by employees should be made in writing to the Director, FBI, Washington, DC 20535. Requests must contain employee's full name, date and place of birth, and current office of assignment and/or home address where records are to be sent. If the individual making the request is a former employee, he/she must submit a duly notarized signature in order to establish identity. In addition, the requester must specify the location of the system of records sought, i.e., those maintained at FBI headquarters or those maintained in a particular field division.
Contesting Record Procedures: Requests for correction/amendment of records in this system should be made in writing to the Director, FBI, Washington, DC 20535, specifying the information to be amended, and the reasons and justifications for requesting such amendment.
Record Source Categories: See categories of individuals.
Systems Exempted from Certain Provisions of the Act: None.
